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Learn the steps to write a covering letter that ensures you are successful!

Covering letters are a powerful tool that accompanies your resume or application. That provides an opportunity to introduce yourself, highlight your qualifications, and express your interest in a specific position or opportunity. 

  • What is a cover letter?
  • How to write a cover letter?
  • What does a cover letter look like?
  • What is the main purpose of cover letters?
  • What should your cover letter include?
  • What do you write on a cover letter? 
  • How to structure a cover letter? 
  • How to title a cover letter?
  • How to write a good cover letter?

This blog post is the answer to these and many more questions you might have about this piece of writing!

Understanding Covering Letters

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What’s the purpose of a covering letter? Let’s find out!

What is a cover letter? That is a formal document that introduces yourself to potential employers, clients, or academic institutions. It allows you to demonstrate your skills, talk about your experiences, and show enthusiasm that aligns with the position or opportunity you seek.

What should your covering letter include?

To craft a compelling and professional paper, it should include the following key elements:

  1. Contact Information: Your contact details, including your full name, phone number, email address, etc. 
  2. Appropriate salutation: Greet the recipient with a professional and respectful salutation, such as “Dear Hiring Manager” or “Dear [Specific Individual’s Name].”
  3. Introduction: Begin the paper with a strong, captivating opening paragraph that grabs the reader’s attention. Clearly state the purpose of the letter and introduce yourself. The first impression must make you someone to remember! 
  4. Body Paragraphs: In this section, highlight your relevant qualifications, skills, and experiences that make you an ideal candidate. Tailor the content to align with the specific requirements of the job or opportunity.
  5. Closing Paragraph: Express your enthusiasm for the position or opportunity, reiterate your interest, and include a call-to-action, such as requesting an interview or further discussion.
  6. Closing and signature: End your message with a professional closing. You can get a bit creative here but do not allow informality. 

The purpose(s) of your cover essay(s)

The prioritized purpose of writing a covering letter can vary depending on the specific context, but here are a few common purposes:

  1. Internship or Job Applications: When applying for internships or entry-level positions, students must submit an essay and resume. The purpose of the cover essay, in this case, is to introduce themselves, highlight their best skills and experiences, and express their interest in the opportunity. 
  2. Scholarship Applications: Cover letters are sometimes required as part of scholarship applications. In this context, the purpose of this paper is to provide additional information about the student’s achievements, goals, and aspirations. 
  3. Graduate School Applications: For students applying to graduate school, an essay like this can serve as a personal statement. The purpose here is to articulate the student’s motivations for pursuing further education, their research interests, and their fit with the specific program or institution. 
  4. College Admissions: In some cases, colleges or universities may require this essay as part of the application process. The purpose of the paper in this context is to provide additional insight into the student’s personality, interests, and motivations. 
  5. Networking and Informational Interviews: Students may also use these papers when reaching out to professionals for networking purposes or requesting informational interviews. The purpose here is to introduce themselves, explain their purpose for reaching out, and request the opportunity to connect.

Overall, the main purpose of those essay writings for students is to complement their application materials, showcase their skills/knowledge/qualifications, and convey their enthusiasm and fit for the specific opportunity or institution. It provides an opportunity for students to go beyond their resumes or application forms and present a more personalized and compelling case for why they are the right candidate.

What should a covering letter look like? 

Regarding the technical side and looks, writing covering letters means you must stick to a format.

Use a default font, such as Arial or Times New Roman, in a standard size (10 to 12 points). Keep the text aligned to the left and use standard margins. Ensure proper spacing between paragraphs and sections for readability. 

In addition, do not neglect consistency! All punctuation must have one style. 

Remember, this is a general cover letter guideline, and you can adapt the formatting based on your preferences or any specific instructions provided by the employer or institution. It’s also important to proofread your paper carefully and ensure it looks polished and professional before submitting it.

How to Write a Cover Letter? 

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What do you write on a covering letter?..

Writing a paper of this kind step-by-step is much easier than it seems. Read the following cover letter guide and use it as your checklist!

Step 1: Research and understand the position or opportunity 

Before you get to covering letter writing, gather information about the position, internship, scholarship, or graduate program you’re applying for. Understand the requirements, qualifications, and the organization or institution’s values and mission.

Step 2: Format and header 

How to begin a cover letter? Start unveiling your traits… with a professional header with your contact information. Then include the date of writing followed by the recipient’s contact information (if available), such as the name, title, organization, and address. This non-emotional information is necessary in any case, and that will break your writing block.

Step 3: Salutation 

Now, how to address a cover letter? Address the recipient in a professional manner. If possible, find the name of the hiring manager, scholarship committee, or admissions officer. Use “Dear [Recipient’s Name]” to personalize the salutation. If you’re unable to find a specific name, you can use a general salutation such as “Dear [insert who you are writing to].”

Step 4: Introduction 

Of all the cover letter steps, this one is the most challenging. In the opening paragraph, state the purpose of your message and introduce yourself. Mention the specific position you’re applying for, the scholarship you’re interested in, or the program you’re applying to. Express your enthusiasm and briefly explain why you are interested in the opportunity.

Step 5: Body paragraphs 

Use the body paragraphs to present your qualifications, skills, experiences, and most significant achievements that make you a strong candidate. Tailor the content to align with the requirements and expectations of the position or opportunity.

  • Paragraph 1: Highlight your relevant experiences and accomplishments. Provide a brief overview of your background and mention any specific achievements or projects that demonstrate your skills and qualifications.
  • Paragraph 2: Elaborate on your skills and experiences in more detail. Provide specific examples of how your skills have been applied and the impact you’ve made. Connect these experiences to the requirements of the position or opportunity.
  • Paragraph 3: If applicable, you can include an additional paragraph to discuss any other relevant experiences, such as leadership roles, volunteer work, or extracurricular activities. Emphasize how these experiences have shaped your character and prepared you for the opportunity.

Step 6: Conclusion 

In the closing paragraph, restate your interest in the opportunity and summarize why you are a strong fit. Express your enthusiasm for the position, program, or scholarship, and convey your eagerness to contribute and learn. Thank the reader for considering your application.

Step 7: Closing and signature 

Choose a professional closing, such as “Sincerely” or “Best Regards.” Leave a blank line for your signature, then type your full name. Below your name, include your contact information again. 

Step 8: Proofread and edit (OBLIGATORY!)

Carefully review your essay for grammar, spelling, punctuation, and overall clarity. Ensure that your thoughts are organized, and your writing is concise. Proofread it multiple times, and consider asking someone else to review it for you.

In the end, your paper must contain around 250-500 words (in most cases), aka one or two pages. 

Step 9: Tailor for each application 

Customize your essay for each specific application. Modify the content and emphasize different qualifications or experiences based on the requirements of each opportunity. Avoid using generic, one-size-fits-all covering letters.

By following these covering letter guidelines, you can create a compelling paper that effectively communicates your suitability and enthusiasm for the position or opportunity.

Covering Letter Steps for a Job Application

A person hiring someone and reading their resume
Writing a good covering letter for a job application boosts your chances of success

When planning and writing a cover letter for a job application, consider the following additional points:

  1. Research the Company: Understand the company’s culture, values, and mission. Incorporate this knowledge into your paper to demonstrate your alignment.
  2. Highlight Your Developed Skills: Emphasize the skills and experiences that directly relate to particular job requirements. Use specific examples to demonstrate your competence.
  3. Customize Each Application: Tailor each essay to the specific job description, showcasing why you are the ideal candidate for that particular role.
  4. Complement Your Resume: The message should provide additional context and expand on the information presented in your resume. It should not duplicate it.

Bonus tips on creating a covering letter for a resume! 

  • Highlight Relevant Experience: Describe your relevant work experience, internships, or volunteer positions that demonstrate your skills and abilities related to the job. Provide specific examples of accomplishments or projects that showcase your expertise.
  • Match Skills and Requirements: Carefully review the job description and identify the key skills and qualifications the employer is seeking. Address how your skills align with these requirements and provide examples to support your claims.
  • Show Enthusiasm and Fit: Discuss why you are interested in the company and how your values and goals align with its mission and culture. Express your excitement about the opportunity to contribute to the organization’s success.

How to Structure Cover Letter Papers

To ensure a professional and well-organized paper, consider the following formatting and structuring tips:

  • Formatting: Use a clean and professional font, such as Arial or Times New Roman, and maintain consistent font sizes throughout the document. Use standard margins and align the text to the left.
  • Cover Letter Structure: Divide your paper into three or four paragraphs, including an introduction, body paragraphs, and a conclusion. Keep the paragraphs concise and focused.
  • Title: You don’t necessarily need a separate title for your covering letter. Instead, focus on a strong opening sentence that immediately grabs the reader’s attention.

Examples of Cover Letters for Different Purposes

To gain a better understanding of how to create a cover letter for different purposes, it can be helpful to review examples. Look for sample cover letters relevant to your situation and use them as a reference while crafting your own letter. Pay attention to the structure, tone, and language used in the examples, and adapt them to suit your own needs.

CollegePaperWriting.com can provide the top assistance with writing a cover letter for job application cases/academic purposes. Creating a covering letter for a resume takes only three hours, and we are online 24/7 to assist you. 

Conclusion

A well-written essay paper is a crucial component of any job application, client proposal, or academic endeavor. By following the step-by-step cover letter guidelines, you can create a covering letter that is persuasive, interesting, and has everything to communicate your competencies effectively. 

Remember to customize each paper for its specific purpose and always proofread before submission. With practice and attention to detail, you can master the art of writing cover letters that leave a lasting impression!

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